Human Resources

The Human Resources Department manages employee demographics, payroll, leave, benefits and licensure information. The department is also responsible for posting and processing new employment opportunities. Please return to our site often to discover new positions available with Willmar Public Schools as they arise.

Equal Opportunity Employer:
Willmar Public Schools does not discriminate on the basis of race, color, religion, gender, national origin, age, veteran status, disability, marital status or sexual orientation in any of its employment practices, educational programs, services or activities. Click here to start an application.

New Regional Support Services – Because You Matter!

At Willmar Public Schools, we know that when you feel supported, you can show up as your best self—for your students, your colleagues, and your community. That’s why we’re excited to introduce a NEW resource hub designed to connect you with local services that can make a real difference.

Whether you need help with housing, food assistance, legal services, childcare, or just someone to talk to, we’ve got you covered. Thanks to the support of the Willmar Area Community Foundation, we’ve compiled a list of local resources available to all staff, including:

 Kandiyohi County Family Resource Guide

 Kandiyohi County Resources
 Kandiyohi County Area Family YMCA (Childcare openings in Spicer)
 United Way 211 Service (Dial 211 or text your zip code to 898-211)
 Employee Assistance Program (EAP) – Get up to five free, confidential sessions with a counselor, financial planner, or lawyer each year! You can also create a legally binding will for just $14.99.

If you’re facing challenges, don’t hesitate to reach out to your supervisor for guidance and support. You are not alone—we are here for you!

 Find the full list of resources on our website! 

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Important Update: Data Security Incident with Wex

We want to inform you about a recent data security incident involving Wex, the vendor that manages our healthcare FSA, HSA, and VEBA accounts. Unfortunately, Wex’s systems were affected by a cybersecurity breach through Change Healthcare (CHC), which may have exposed sensitive data.

What happened?
On February 21, 2024, CHC discovered unauthorized activity in its computer system, which led to some data being accessed or taken by cybercriminals between February 17-20, 2024. CHC immediately launched an investigation, notified law enforcement, and has been working to secure its systems.

What information may have been impacted?
The data breach may have involved personal and financial information, including:
 Contact details (name, address, phone number, email, date of birth)
 Health insurance information (policy details, member ID numbers, Medicare/Medicaid info)
 Health-related data (medical record numbers, provider details, treatment info, medications)
 Billing and payment details (claim numbers, account numbers, financial data)
 Other personal identifiers (Social Security number, driver’s license, state ID)

What does this mean for you?
If you were directly affected, you will receive a letter from Change Healthcare with specific details regarding your data. This letter will also provide instructions on how to enroll in free credit monitoring and identity theft protection for two years, fully covered by CHC.

What should you do now?
 Remain vigilant – Check your medical and financial statements for any suspicious activity.
 If you receive a notification letter, follow the instructions to enroll in credit monitoring at www.changecybersupport.com.
 If you have questions, you can call Change Healthcare’s support team at 1-866-262-5342 (Monday–Friday, 8 a.m.–8 p.m. CT).

We understand that data security is a top concern, and we will continue working closely with our vendors to ensure your information remains protected. We sincerely regret any inconvenience this may cause. If you have additional concerns, please reach out to Wex directly, or Rachel or Liz in HR for further support.

Thank you for your attention to this matter.

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IMPORTANT HEALTH COVERAGE TAX DOCUMENTS

1095-C Forms Are Now Available

1095-C forms are now available for download through your Smart ESS.  Here is a guide on how to download your 1095-C forms.  If you do not have the ability to print in your building, you can also request a paper copy via this link. Once your request is received the form will be mailed to the address on file within 30 days of the request.

Here is a link to the ESS system.

If you have any questions, please reach out to Rachel Ree, HR Coordinator at reer@willmar.k12.mn.us.

To request your 1095-C form by mail, please mail your request to: 
Willmar Public Schools
Attn: HR- ACA Requests
611 5th St SW
Willmar, MN 56201

Phone: 320.231.8500