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The model of health services in Willmar Public Schools uses a combination of Licensed School Nurses (LSN), Registered Nurses (RN), Licensed Practical Nurses (LPN), and health assistants, paraprofessionals and office staff. The nursing staff supports a healthy learning environment for all students and staff.
School nurses provide a variety of services including health screenings for vision, hearing and scoliosis, administration of daily medications to students and providing first aid and episodic care. The Licensed School Nurse or RN develops individualized health plans for those students who have specific medical needs and who may require medical attention during the school day.
To contact Health Services staff, call your child’s school and ask for the school nurse.
Commonly Used Forms
Click on the link to download these commonly used forms in the Health Office:
• Medication Consent Form Policy F516.1
• Special Dietary Needs Administrative Guidelines and Form AR & F 084
• Kindergarten Physical Exam-English
• Kindergarten Physical Exam-Spanish
• Athletic Eligibility Brochure
• Sports Physical Exam Form
• Immunization Documentation Form:
Immunization State Law
Minnesota Statutes chapter121A requires that all children who are enrolled in a Minnesota school be immunized before starting school. These requirements can be waived only for medical reasons or if you are conscientiously opposed to a particular immunization. For more information, contact Minnesota Department of Health website: www.health.state.mn.us/immunize
Willmar Public Schools adhere to a “No Shot (or proof of exemption), No School” Policy. All students must have the required immunizations or be actively in the process to receive the series or have proper documentation of exemption or objection in order to pick up schedules and begin the school year. Check the schedule below to see what vaccines your child needs. Contact your school Health Office if you have further questions.
• Link to “Are your Kids Ready For School Immunization Schedule” MDH webpage “Immunization
Schedules” available in English, Hmong, Russian, Somali, Spanish & Vietnamese:
• Link to District Immunization Policy 543
• Link to Immunization Documentation Form:
• Link to Kandiyohi County Public Health:
Illness and Communicable Diseases
General Guidelines are listed below but exceptions can occur when there are attendance concerns or special health conditions.
A child should not come to school (and will be sent home from school) if they have:
• A fever of 100 degrees F or more in the past 24 hours
• Vomiting or diarrhea in the past 24 hours
• A skin rash that may be disease related
• Untreated live head lice
• Open/draining skin sores that can not be covered
• Inflamed and draining eyes or ears until seen by health care provider
• Severe, persistant, uncontrollable cough
When your child is ill, please call the school daily to report the illness. If we call because your child is ill, please make arrangements for your child to be picked up within an hour.
Influenza - Chicken Pox - Pertussis
The school health office, by request of the Minnesota Department of Health, is asking for parental assistance. Parents are asked to report to the school nurse any student having chickenpox, shingles, influenza or pertussis (whooping cough).
Chicken Pox symptoms: A slight fever, headache, tiredness. Skin blisters that contain clear fluid. Chicken pox are contagious until no new blisters appear and old blisters are scabbed over.
Influenza symptoms: This starts quickly with high fever, sore throat, headache, tiredness, nasal congestion and body aches. This generally puts you to bed for several days.
Pertussis (Whooping Cough) symptoms: A cough for more than a week or severe uncontrollable cough with a whoop sound, especially if followed by vomiting.
The diagnosis of Influenza and Pertussis must be confirmed by a medical doctor.
Physical Education/ Recess Excuses
Generally a physician’s excuse is needed to be excused from gym class. Some Elementary teachers allow a written parent note for 1 day only. This also applies for requests for Elementary students to stay indoors at recess time.
Secondary students need a signed physician's excuse to be excused from gym class. The student may be asked to make this time up.
Administration of Medication in Schools
Students are permitted to take medication, (including over-the-counter), in school only when:
• The frequency of dosage makes it necessary for a dose or treatment to be given during school
• A written medication or treatment order from a licensed prescriber is on file for the student.
• A written parent/guardian authorization for the school nurse or her delegate to administer the
medication or treatment is on file for the student.
• Written licensed prescriber’s orders are required for all changes in medications, or dosages being
given in school and must renewed annually at the beginning of the school year.
• The medication is supplied by the family in a fully-labeled original container
See complete policy for exceptions.
Link to District Student Medication Policy 516
Link to District Student Medication Consent Form F516.1
School Health Records/Health Conditions
Minnesota State Law requires schools to maintain a permanent health record for every child registered in the district showing immunizations and health conditions. Health information pertinent to the student’s safety and ability to learn in school is requested upon entrance to the Willmar School system. Parents are encouraged to notify the school of health problems, updated vaccines, or diagnosis of infectious disease. Information is considered confidential and shared with school personnel only as needed.
Parents need to inform their Bus Company or after school programs including sports of any health concerns for their child.
Palmer Bus Service (Kandiyohi) - 382-6421
Willmar Bus Service – 235-2110
Cardinal Place 214-6680
Community Ed & Rec 231-8490
Contact individual coaches for sports & events
The Minnesota Department of Health recommends health screenings for students. In Willmar Schools the Health Office staff makes reasonable efforts to screen:
• Grades K,1,3,5,7,and 9 for vision screening.
• Color vision is screened for 1st grade boys.
• Grades K,1,3,5,7,and 9 for hearing screening.
• Scoliosis screening for girls in Grades 5 and 6. Screening is no longer recommended for boys.
If at any time you question your child's hearing, vision, height or weight, feel free to contact the health office.
If your child fails any part of the hearing and vision screening, the health office will rescreen them in approximately 2 weeks or later to verify the results.
If they fail the second screening a letter will be sent to the parent/guardian with findings and recommendations.
It is important to bring the referral form to your child’s appointment and ask the examiner to complete it and return it to school.